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The Computer Lab Introduction to MS Word hands-on course is taught in three sessions of two MICROSOFT WORD STEP-BY-STEP GUIDE. Microsoft Word Step by Step is designed for use as a learning and reference resource by home and business users of Microsoft Office programs who want.

[Microsoft word 2016 step by step pdf free download


Sign up for free Log in. Microsoft Word : step by step Item Preview. EMBED for wordpress. Want more? Advanced embedding details, examples, and help! Get more done quickly with Word Jump in wherever you need answers–brisk lessons and colorful screenshots show you exactly what to do, step by step Includes index Get started with Word — Create professional documents — Enhance document content — Review and finalize documents — Use advanced Word functions.

Create a new document. Set document margins. Set paragraph alignment, indentation, and spacing. Set tabs. Add headers and footers to a document. Apply a theme to a document. Format text. Check the document for spelling and grammar.

Description : This booklet is the companion document to the Intro to Word workshop. It includes an introduction to the interface, and covers the various aspects of creating, formatting, editing, saving, and printing a document. Software Images icon An illustration of two photographs. Images Donate icon An illustration of a heart shape Donate Ellipses icon An illustration of text ellipses.

Microsoft Word : step by step Item Preview. EMBED for wordpress. Want more? Tool tabs are available only when the relevant object is selected. TIP Some older commands no longer appear as buttons on the ribbon but are still available in the app. You can make these commands available by adding them to the Quick Access Toolbar or the ribbon. You can point to any button to display a ScreenTip that contains the command name, a description of its function, and its keyboard shortcut if it has one.

To determine whether a button and its arrow are integrated, point to the button to activate it. If both the button and its arrow are shaded, clicking the button displays options for refining the action of the button. If only the button or arrow is shaded when you point to it, clicking the button carries out its default action or applies the current default formatting.

Clicking the arrow and then clicking an action carries out the action. Clicking the arrow and then clicking a formatting option applies the formatting and sets it as the default for the button.

Examples of buttons with separate and integrated arrows When a formatting option has several choices available, they are often displayed in a gallery of images, called thumbnails, that provide a visual representation of each choice. When you point to a thumbnail in a gallery, the Live Preview feature shows you what the active content will look like if you click the thumbnail to apply the asso- ciated formatting.

When a gallery contains more thumbnails than can be shown in the available ribbon space, you can display more content by clicking the scroll arrow or More button located on the right border of the gallery. Tell me what you want to do Entering a term in the Tell Me What You Want To Do box located to the right of the ribbon tabs displays a list of related commands and links to additional resources online.

Or you can press F1 to open the Help window for the cur- rent app. The easy path to help when working in PowerPoint Status bar Across the bottom of the app window, the status bar displays information about the current presentation and provides access to certain PowerPoint functions.

Some items, such as Docu- ment Updates Available, appear on the status bar only when that condition is true. These tools provide you with con- venient methods for changing the display of presentation content.

The ribbon is dynamic, meaning that as its width changes, its buttons adapt to the available space. As a result, a button might be large or small, it might or might not have a label, or it might even change to an entry in a list.

For example, when sufficient horizontal space is available, the buttons on the View tab of the PowerPoint app window are spread out, and you can review the commands available in each group. At pixels wide, most button labels are visible If you decrease the horizontal space available to the ribbon, small button labels disap- pear and entire groups of buttons might hide under one button that represents the entire group.

Clicking the group button displays a list of the commands available in that group. When insufficient horizontal space is available, labels disappear and groups collapse under buttons When the ribbon becomes too narrow to display all the groups, a scroll arrow appears at its right end.

Clicking the scroll arrow displays the hidden groups. The greater the screen resolution, the greater the amount of information that will fit on one screen. Your screen resolution options are dependent on the display adapter installed in your computer, and on your monitor. The greater the number of pixels wide the first number , the greater the number of buttons that can be shown on the ribbon.

This is a good way to gain vertical space when working on a smaller screen. Then you can temporarily redisplay the ribbon to click a button, or permanently redisplay it if you need to click several buttons.

The extra space is intended to lessen the possibility of accidentally tapping the wrong button with your finger. To maximize the app window 1. When the pointer touches the top of the screen, the dragged window maximizes. To change the screen resolution TIP Methods of changing screen resolution vary by operating system, but you should be able to access the settings in Windows 10, Windows 8, and Windows 7 by using these methods.

At the bottom of the Display pane of the Settings window, click the Advanced display settings link. Click or drag to select the screen resolution you want, and then click Apply or OK. Windows displays a preview of the selected screen resolution. If you like the change, click Keep changes in the message box that appears.

Near the right end of the title bar, click the Ribbon Display Options button. To display only the ribbon tabs 1. To temporarily redisplay the ribbon 1. Click any tab name to display the tab until you click a command or click away from the ribbon. To optimize the ribbon for touch interaction 1. To specify the items that appear on the status bar 1. Right-click the status bar to display the Customize Status Bar menu. A check mark indicates each item that is currently enabled.

Click to enable or disable a status bar indicator or tool. The change is effected immediately. The menu remains open to permit multiple selections. When you finish, click away from the menu to close it. Depending on your screen resolution or app window width, the PowerPoint ribbon on your screen might look dif- ferent from that shown in this book. If you turn on Touch mode, the ribbon displays significantly fewer commands than in Mouse mode. As a result, pro- cedural instructions that involve the ribbon might require a little adaptation.

Simple procedural instructions use this format: 1. On the Insert tab, in the Illustrations group, click the Chart button. If the command is in a list, our instructions use this format: 1. On the Transitions tab, in the Timing group, click the Sound arrow and then, in the Sound list, click Chime. First click the specified tab, and then locate the specified group. Multistep procedural instructions use this format: 1. Display the presentation in Normal view. Select the animated object or objects that you want to modify.

On the Animations tab, in the Timing group, click the Start arrow to display the list of start timing options. In the Start list, click After Previous. On subsequent instances of instructions that require you to follow the same process, the instructions might be simplified in this format because the work- ing location has already been established: 1. In Normal view, select the animated objects that you want to modify. On the Animations tab, in the Start list, click After Previous.

Instructions in this book refer to user interface elements that you click or tap on the screen as buttons, and to physical buttons that you press on a key- board as keys, to conform to the standard terminology used in documenta- tion for these products.

When the instructions tell you to enter information, you can do so by typing on a connected external keyboard, tapping an on-screen keyboard, or even speaking aloud, depending on your computer setup and your personal preferences. The Account page of the Backstage view in PowerPoint displays information about your installation of PowerPoint and other apps in the Office suite and the resources you connect to.

Microsoft account credentials are also used by many non-Microsoft products and websites. TIP Many apps and websites authenticate transactions by using Microsoft account credentials.

Two ways you can personalize the appearance of your PowerPoint app window are by choosing an Office background and an Office theme. The background is a subtle design that appears in the title bar of the app window. There are 14 backgrounds to choose from, or you can choose to not have a background. TIP The images in this book depict the No Background option to avoid interfering with the display of any user interface elements, and the Colorful theme. From the Connected Services area of the page, you can connect Office to Facebook, Flickr, and YouTube accounts to access pictures and videos; to SharePoint sites and OneDrive storage locations; and to LinkedIn and Twitter accounts to share presenta- tions.

You must already have an account with one of these services to connect Office to it. For example, when inserting a picture onto a slide, you will have the option to insert a locally stored picture or to search online for a picture. After you connect to your Facebook, SharePoint, and OneDrive accounts, you can also insert pictures stored in those locations.

The changes that you make on the Account page apply to all the Office apps installed on all the computers associated with your account. Some of the settings on the Account page are also available in the PowerPoint Options dialog box, which you open from the Backstage view. This dialog box also contains hundreds of options for controlling the way PowerPoint works.

With PowerPoint running, click the File tab to display the Backstage view. In the left pane of the Backstage view, click Account.

To manage your Microsoft account settings 1. Display the Account page of the Backstage view. In the User Information area, click any of the links to begin the selected process. To change the app window background for all Office apps 1. In the Office Background list, point to any background to display a live preview in the app window, and then click the background you want. To change the app window color scheme for all Office apps 1.

To connect to a cloud storage location or social media service 1. At the bottom of the Connected Services area, click Add a service, click the type of service you want to add, and then click the specific service. In the Product Information area, click the Manage Account button to display the sign-in page for your Office management interface. Provide your account credentials and sign in to access your options.

To manage Office updates 1. Click the Update Options button, and then click the action you want to take. You can install available updates from the Backstage view before the automatic installation occurs To open the PowerPoint Options dialog box 1. In the left pane of the Backstage view, click Options. Start PowerPoint Perform the following tasks: 1. Using the technique that is appropriate for your operating system, start PowerPoint.

When the Start screen appears, press the Esc key to create a new blank presentation. Work in the PowerPoint user interface Start PowerPoint, create a new blank presentation, maximize the app window, and then perform the following tasks: 1. Notice the different levels of detail in the ScreenTips.

Change the width of the app window and notice the effect it has on the ribbon. When the window is narrow, locate a group button and click it to display the commands. Maximize the app window. Hide the ribbon entirely, and notice the change in the app window. Redisplay the ribbon tabs but not the commands. Temporarily display the ribbon commands, and then click away from the ribbon to close it.

Use any of the procedures described in this chapter to permanently redisplay the ribbon tabs and commands. Display the status bar shortcut menu, and identify the tools and statistics that are currently displayed on the status bar. Add any indicators to the status bar that will be useful to you. Keep the presentation open in PowerPoint for use in the next set of practice tasks. Display the Account page of the Backstage view and review the information that is available there.

Expand the Office Background list. Point to each background to display a live preview of it. Then click the background you want to apply. Apply each of the Office themes, and consider its merits. Then apply the theme you like best. TIP If you apply a theme other than Colorful, your interface colors will be different from the interface shown in the screenshots in this book, but the functionality will be the same. Review the services that Office is currently connected to.

Expand the Add a ser- vice menu and point to each of the menu items to display the available services. Connect to any of these that you want to use. Click the Update Options button and note whether updates are currently avail- able to install. If updates are available, apply them after you finish the practice tasks in this chapter.

Review the infor- mation on this page to learn about any new features that interest you. Explore each page of the dialog box. Notice the sections and the settings in each section. Note the settings that apply only to the current file.

Review the settings on the General page, and modify them as necessary to fit the way you work. Then close the dialog box. Close the presentation without saving changes. The sophisticated presentation features of PowerPoint are easy to find and use, so even novice users can work pro- Practice files ductively with PowerPoint after only a brief introduction.

For practice file download ments and Microsoft Excel workbooks, so if you already instructions, see the introduction. Processes that are specific to the creation and management of slides are unique to PowerPoint. This chapter guides you through procedures related to creating presentations, opening and navigating presen- tations, displaying different views of presentations, dis- playing and editing presentation properties, and saving and closing presentations.

Unlike the templates provided for Word and Excel, most PowerPoint templates are design templates that control thematic elements colors, fonts, and graphic effects and slide layouts rather than content templates that provide purpose-specific placeholder content. Each tem- plate has a corresponding theme, so you can create a presentation based on one template but then entirely change its appearance by applying a different theme.

When you start PowerPoint, the app displays a Start screen that gives you options for opening an existing presentation or creating a new one. The templates can change depending on your use of PowerPoint and the installation of program updates. Creating attractive, functional presentations from scratch can be time-consuming and requires quite a bit of knowledge about PowerPoint. A design template is a blank presentation with a theme already applied to it.

Sometimes it includes background graphic elements and specialized slide layouts. Some templates supply only a title slide and leave it to you to add the other slides you need; other templates supply an example of each of the available slide layouts.

These templates provide not only the design elements but also suggestions for content that is appropriate for different types of presentations, such as reports or product launches.

After you download a template, you simply customize the content provided in the template to meet your needs. An important thing to be aware of when you create a presentation in PowerPoint is that you have the choice of two slide aspect ratios, which are referred to slightly inaccurately as slide sizes. The default slide size is Widescreen , which is opti- mized for displays such as those found on many laptop screens and desktop monitors these days.

By default, the slides in presentations you create based on the Blank Presentation tem- plate are set to Widescreen size. Most of the tem- plates are , but you can easily filter the templates to display only those that are formatted specifically for slides. Before you begin adding content to a new presentation, you should consider how the presentation will be viewed and choose the most appropriate slide size.

You can change the slide size after you create the slide deck, but doing so might cause graphic ele- ments especially those on master slides to look different, and text and other slide elements to not fit on slides as intended. To create a new blank presentation 1. Start PowerPoint. When the Start screen appears, press the Esc key. If PowerPoint is already running, click the File tab to display the Backstage view.

In the left pane of the Backstage view, click New to display the New page. On the New page of the Backstage view, click the Blank Presentation thumbnail. Display the Backstage view, and then, in the left pane, click New.

On the New page, scroll the pane to view the presentation design templates that were installed with PowerPoint. Click any thumbnail to open a preview window that displays the title slide of the selected design with alternative color schemes and graphic backgrounds.

Each design template has multiple color variants and slide layouts 4. To display only presentation templates that are optimized at the slide size 1. On the New page of the Backstage view, below the Search box, click Display the New page of the Backstage view.

Scroll the pane to locate the design you want to use. PowerPoint displays the new presentation in Normal view. The title slide is visible in the Thumbnails pane and in the Slide pane. Or Below the search box, click one of the suggested searches. You can enter a color as a search term to display templates that feature that color 3. In the Category list, click any category or categories to further filter the templates.

To remove a filter, point to it and then click the X that appears to the right of the category name, or double-click the category name. Scroll the pane to locate a design that fit your needs. Click any thumbnail to preview the design template, and click the More Images arrows to see the content defined as part of the template. Then click the Create button in the preview window to create the presentation. Or Double-click any thumbnail to create a presentation based on the template.

To disable the display of the Start screen 1. On the General page of the dialog box, clear the Show the Start screen when this application starts check box. Close the PowerPoint Options dialog box. If the presentation you want to open appears on the Start screen, you can open it directly from there. Otherwise, you open presentations from the Open page of the Backstage view.

The Open page includes all the locations you’ve linked to from an Office program When a presentation is open, you can move among slides by clicking or tapping ele- ments in several areas of the app window, including the Thumbnails pane in Normal view and the Slide pane in Normal view or Slide Sorter view. You can also move among slides by rotating the wheel button on a mouse. On the Start screen, in the Recent list, click the file name of the presentation you want to open.

In the left pane of the Backstage view, click Open to display the Open page. In the right pane of the Open page, scroll the presentation list if necessary to locate the presentation you want to open, and then click the presentation file name to open it.

To open any existing presentation 1. On the Start screen, at the bottom of the left pane, click Open Other Presentations to display the Open page of the Backstage view. The Places list includes all the locations you’ve linked to from an Office program 3. In the Places list, click the local or network storage location where the presen- tation is stored. Then click any subfolders until you reach the folder you want.

Then click fold- ers in the Navigation pane, double-click folders in the file pane, or enter the folder location in the Address bar. Double-click the presentation you want to open. To look through a presenta- 2 tion without making any inadvertent changes, you can open the file as read-only, open an independent copy of the file, or open it in Protected view. You can also open the file in a web browser. In the event of a computer crash or other similar incident, you can tell PowerPoint to open the file and try to repair any damage.

To move back or forward one slide while working in a presentation 1. To move among slides while working in a presentation 1. Clicking the flag displays a link to the slide you were working on when you closed the presentation, with the date and time of your last change. Simply click the link to jump to that slide. You can switch among standard presentation views, adjust the elements shown in each view, and change the magnification of the content in the app window.

Display standard views PowerPoint has six views in which you can create, organize, and preview presenta- tions. You insert, cut, copy, paste, duplicate, and delete slides in the Thumbnails pane, create slide content in the Slide pane, and record slide notes in the Notes pane.


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Learning Objectives After completing the instructions in this booklet, you will be able to: Identify the components of the Word interface. Use the Tell Me feature to enter words and phrases related to what you want to do next to quickly access features or actions. Create a new document.

Set document margins. Set paragraph alignment, indentation, and spacing. Set tabs. Add headers and footers to a document. Apply a theme to a document. Format text.




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